St Theresa’s School uses 'Google Apps for Education' (GAFE) including Gmail. Through the use of these services, personal information of pupils, parents or guardians may be transferred, stored and processed by Google in the United States, or any other country Google uses to provide these services. School personnel and the Catholic Education Commission of Victoria and their service providers may have the ability to access, monitor, use or disclose emails, communications (e.g. instant messaging), documents and associated administrative data for the purposes of administering the system and ensuring its proper use.
Where personal information is held by GAFE it will be limited and may include:
- Email Address
- Student Date of Birth
Personal information held by GAFE will be stored in accordance with APPs.
St Theresa’s may store personal information in the 'cloud' which may mean that it resides on servers which are situated outside Australia. The school has made reasonable efforts to be satisfied that this information is stored on servers in countries that are bound by laws which provide the same level of protection for personal information provided by the APPs.
Where personal and sensitive information is retained by the CECV by a cloud service provider for educational and administrative purposes, it will be stored on servers located within Australia. This includes the Integrated Catholic Online Network (ICON) system.